Groups don't exist without people! Populate your group by adding members directly or inviting people to join your group. You can also add members who have already requested to join the group.
This article has instructions for adding members using Groups Admin. For instructions on adding or inviting members using Church Center, see the Invite a Member to a Group (Church Center) article.
This article assumes that you already have people in the Planning Center database that you can add to your groups. If you're just getting started and need to import people from another database, a People Administrator can use the People Import Tool to speed up the process of adding people to groups.
Add or Invite a Group Member
Administrators can give Leaders permission to add members from a specific group's settings.
- If the group is set up to allow leaders to search the church database, a leader can add members to the group.
- If the group is not set up to allow leaders to search the church database, a leader can invite people to the group.
Administrators can only add people to a group, unless they are a leader of that group.
For Group Leaders: If the group is set up to allow leaders to add members, you will see the Add Member button in the Member tab; otherwise, you'll see the Invite a member button. If you see the Add Member button and you want to invite a member to the group instead, you can invite them from Church Center.
Add a Member to a Group
Check out this video to see how to add a member directly to a group.
In the Members tab, click Add Member, search for the person's name, and select their name when it appears.
If the person doesn't yet exist in the member database their name won't show up in the search. You can add them by clicking Create a new person.
Invite a Person to Join
Check out this video to see how add a member to a group by invitation or approving a request.
In the Members tab, click the Invite a new member button to email the person and invite them to join the group.
After the person accepts the request to join the group, they will be added to the group as a member.
Add Requested Members
As people request to join a group, those requests will be visible on the Members tab. Administrators and Leaders can approve or deny the requests.
These requests are available to Leaders and Administrators, but only Leaders of a group will receive a Request to Join email.
Click either the Don't add or Add button next to the person's name.
If the person added a message to their request, select View Message, and the message will expand below their information.
Send the person an email welcoming them to the group or explaining why you couldn't add them.
To send an email, check the Reply box, and then complete the email.
If you don't want the person to receive an email, uncheck the Reply box.