Add a Member to a Group

Created on:
Updated on:

Groups don't exist without people! Populate your group by adding members directly or inviting people to join your group. You can also add members who have already requested to join the group.


Check this article out for instructions on adding or inviting members using Church Center!


Before adding members, you need people in the Planning Center database to add to your groups. If you're just getting started and need to import people from another database, a People Administrator can use the People Import Tool to speed up the process of adding people to groups.

Add or Invite a Group Member

Administrators can give Leaders permission to add members from a specific group's settings.

An administrator can only add people to a group if they are the group Leader.


For Group Leaders: If the group is set up to allow leaders to add members, you will see the Add Member button in the Member tab; otherwise, you'll see the Invite a member button. If you see the Add Member button and want to invite a member to the group instead, you can invite them from Church Center.

Add a Member to a Group

In the Members tab, click Add Member, search for the person's name, and select their name when it appears.

add member.gif

If the person doesn't yet exist in the member database, their name won't appear in the search. You can add them by clicking Create a new person.

Invite a Person to Join

In the Members tab, click the Invite a new member button to email the person and invite them to join the group.

invite member.gif

After the person accepts the request to join the group, they will be added as a member.

Add Requested Members

As people request to join a group, those requests will be visible on the Members tab. Administrators and Leaders can approve or deny the requests.


These requests are available to Leaders and Administrators, but only group Leaders will receive a Request to Join email.

Click the Don't add or Add button next to the person's name.

add or don't add member_box.png


If the person added a message to their request, select View Message, and the message will expand below their information.

Send the person an email welcoming them to the group or explaining why you couldn't add them.

To send an email, check the Reply box, and then complete the email.

modal_membership request response.jpeg

If you don't want the person to receive an email, uncheck the Reply box.

Was this article helpful?
5 out of 6 found this helpful