Introduction for Administrators

Created on:
Updated on:

Welcome to Groups! With Groups, you can create small groups or classes for your church, schedule events, and facilitate communication between group members.

There are two roles in groups that have administrative permissions.

  • Administrators have permission to manage all groups and settings in the account.

  • Group Type Managers have administration permissions for all groups within the group types they manage.

Tip

If you're unable to log in, follow the steps in this article.

Setting Up Groups

If you are setting up a Groups account for the first time, you'll be taken through a wizard that will help you through the process.

You'll be taken to the main Groups page to see all your groups and access any sample data we've added. We've created some group types, tags, and groups to get you started with your account.

Getting to Know Groups

The main Groups page shows the information for all groups in the selected group type. To see details about an individual group, click on the group.

Administrators can access this information for all groups in the account. Group Type managers can access this information for the group types they manage, but they don't have access to the Tags or People pages. The tabs across the top allow you to see the reports, events, and resources for groups in the chosen group type.

group page_numbered.jpeg
  1. Filter the groups list by group type, status, Church Center visibility, enrollment, or tag.

  2. View groups and sort them by the headers.

  3. Change the status of groups in the list.

Settings

The gear takes you to various settings for your Groups Account.

settings_gear_numbered.png
  1. Manage group types settings

  2. Manage tags settings

  3. Manage requests - you'll see new requests to join groups here

On the Tags page, Administrators can add or edit tags for groups to help you filter groups on the Admin page and allow people to filter the list of groups on Church Center.

tags page.png

On the People page, Administrators can view information for members of all groups, search for people, and filter the list.

people page.png

Group Settings

Most of the group settings are available to group Leaders, so that they take care of the day-to-day management of their group. Group Leaders can create and edit events, add resources, update the group description and location, manage RSVPs, and take attendance.

However, there are some settings that can only be updated by an Admin or Group Type Manager, and some permissions that group leaders won't have unless they are granted by an Admin.

Individual Group Settings

Only an Admin or Group Type Manager can update these settings for a specific group:

  • Add notes about a group that can only be seen by other Admins.

  • Change the Group Type.

  • Archive or delete the group.

  • Edit or delete group location.

  • Change enrollment settings and group display options.

  • Allow leaders to search the Groups database and add members to their groups.

See the Manage Group Settings article for details on how to update these settings.

Group Type Settings

Admins and Group Type Managers can set up the following for all groups in a group type from the Group Type settings.

  • Enable the map view so people can see the exact location of a group meeting.

  • Allow leaders to enable group settings for their group. Note: If disabled, an admin will need to enable messaging for each group in this Group Type.

map and messaging enabled_box.png

Note

Admins and Group Type Managers can also set default settings for all groups in the group type, which can be overridden for each individual group.

Administrators will be able to see any notifications related to them in the Admin Notifications Inbox. You can find this inbox at the top right corner of any page by clicking the bell icon.

notification bell_arrow.jpeg

If you have login permissions to Planning Center, you will be able to see both read and unread notifications and customize your notification settings.

If you used to find the notifications on the Notification page, you can now see them in this bell.

Public View

The public side of Groups, which is hosted on the Church Center site for your church, will be what your members see and where people can join groups.

To get to the public group page, go to Groups on Church Center or click the Public Group Page button in a group.

public group page_arrow.jpeg

The public group page lists the group description, schedule, and contact information for a group. People can also see the location and request to join the group from this page.

group page.png

When people join a group or are added to a group, their information is saved in People. In the future, they can log in and access the groups they've joined.

Get Help and Support

Our Support Team is always here to help! Use the ? at the top right of every page to find articles or open a ticket with Support.

Groups_help.jpg

When you click that, you'll see this helpful dialog box.

  1. Suggested articles will give suggestions based on the page you're on when you click the question mark.

  2. Click browse our documentation to be taken directly to our online manual. You'll be able to see all of our help articles and open them from there.

  3. Type in what you're looking for. This will search our online manual and return articles on that topic.

  4. Send an email to our Support Team. For the most efficient support, be sure to include specifics about what you're working with. When you submit your questions from here, we receive lots of information about your account, including the page you're viewing, which allows for fast and accurate support for your request.

Phone Calls

We're dedicated to getting you an email response within an hour whenever we can. We look into the issue in detail, ask for help from other seasoned members of the team, or even consult a developer, if necessary. This type of direct assistance and shared knowledge isn't available when on the phone.

However, if you do need a phone call, you can schedule one when you open a ticket.

Organization Administrator Requests

These requests to Support can only be made by Organization Administrators:

  • Data removal or corrections you can't make yourself (undo old CSV imports, iCal imports, etc)

  • Request promotional pricing (legacy plans, church plants, Giving contract promotion)

  • Gain access to anything that was created and managed by someone else in the account

  • Restore or fully delete a canceled account

  • Disconnect a Stripe account

  • Request access to Giving (if there are no current Giving Administrators in the account)

Was this article helpful?
6 out of 7 found this helpful