Attendance can be a key indicator of group health. Asking group leaders to take attendance at group events will let Administrators know if the group has grown too large or become too small.
After you've created an event, you can take attendance through the Admin side or the group page. Watch the video to see how it looks or follow the steps below and take attendance for your event.
On the group's calendar tab, select the event that needs attendance.
Either record attendance at that time, or request the Leaders record attendance.
If you choose Request Attendance from Leaders, an email will be sent to the Leaders of the group, asking them to take attendance on the group page.
Select Record Attendance to be taken to the list of group members. Put a check next to members who were present and add others who attended--they can be listed as a member or a visitor.
A member will be added to the group; a visitor will just be listed for this attendance report.
Select Submit Attendance Report to record the attendance to the event.
If attendance isn’t something you’re interested in tracking, an Administrator can disable the reminders on the group settings page.
If the Administrator has checked the box to Ask leaders to take attendance in the group settings, the Group Leader will receive an email reminding them to record attendance ten minutes before the event.
If the Group Leader misplaced the Reminder Email, they can still record attendance from the Groups Page.
From the email you received, select Report attendance now.
The same email will be sent if an Admin chooses to Request Attendance from Leaders on the Admin side.
You'll be taken to your browser, where you can select the appropriate information once you're logged in.
You may need to to access this page.
Once you're logged in, choose your group and find the event. Go to the event and select Take attendance next to the event to record the attendance.
Choose the Event Time
- Choose the correct meeting time to add attendance.
- Choose We did not meet to cancel the event. You can choose to notify group members if you cancel the event.
- Choose We met at a different time to update the event time then take attendance.
Check Attenders and Submit Report
Put a check next to members who were present and add people who were not yet members.
Once you've checked the names of those attending the event and added new members or visitors, select Submit attendance report to record the attendance to the event.
Manage Other Group Information
If you need to manage any other information once you've taken attendance, select the option you'd like.
View Attendance Reports
On the Admin side, go to the Reports tab to see any attendance trends.
- View stats based on the selected group or the group type of the group.
- If the members have birthdates in their profiles, this graph will show the ages of the people in the group.
Print a PDF of these charts by selecting the printer icon.
- When attendance is submitted, the data is added here and can be shown as a percentage of all members, an average, or an actual total (Sum).
- Watch how your membership grows or shrinks over a period of time.
Change the time period at the top in order to view different stats.