Take Attendance

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Attendance can be a key indicator of group health. Asking group leaders to take attendance at group events will let Administrators know if the group has grown too large or become too small. Administrators can also take attendance from the group's Calendar.

After you've created an event, you can take attendance. Watch the video to see how it looks or follow the steps below and take attendance for your event.

 

On the group's calendar tab, select the event that needs attendance.

Events are listed in chronological order and show the date, name, and attendance, if it's already been taken.

1. Select the Event

If you select the event, you'll be taken to the even page, where you can edit information about it, record attendance, or request the leaders record attendance.

If you choose Request Attendance from Leaders, an email will be sent to the primary email address (the starred one) of the group leader asking them to take attendance on the group page.

Select Record Attendance to be taken to the list of group members. Put a check next to members who were present and add others who attended--they can be listed as a member or a visitor.

Attendance Report page

A member will be added to the group list.

A visitor will be listed in Visitor list until you use the buttons to promote or remove them, which can only be done at the time of taking attendance.

Select Submit Attendance Report to record the attendance to the event.

If attendance isn’t something you’re interested in tracking, an Administrator can disable the reminders on the group settings page.

2. Report Attendance

Select Record Attendance to be taken to the list of group members. Put a check next to members who were present and add others who attended--they can be listed as a member or a visitor.

Attendance Report page

A member will be added to the group list.

A visitor will be listed in Visitor list until you use the buttons to promote or remove them, which can only be done at the time of taking attendance.

Select Submit Attendance Report to record the attendance to the event.

If attendance isn’t something you’re interested in tracking, an Administrator can disable the reminders on the group settings page.

View Attendance Reports

View all information about attendance from the Reports tab.

  1. View stats based on the selected group or the group type of the group.
  2. If the members have birthdates in their profiles, this graph will show the ages of the people in the group.

Print a PDF of these charts by selecting the printer icon.

Reports tab
  1. When attendance is submitted, the data is added here and can be shown as a percentage of all members, an average, or an actual total (Sum).
  2. Watch how your membership grows or shrinks over a period of time.

Change the time period at the top in order to view different stats.

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