Group Status

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By default, when groups are created, the status is set to Private and Closed, which means people can't see or join them from the group page.

To enable people to view and join groups from the public groups page, Administrators can set the status to Public and Open from the group Settings tab. You can also set a date for a group to close and specify a maximum enrollment.

Private and Public Groups

Set a group to Public if you want people to be able to view the group from the public group page.

Set a group to Private if you don't want it to be visible to the public. Groups that you set as private to the public will still be accessible to members of the group.

From the Group Page Settings, groups can be made Public or Private.

group page settings

You might also want to set all groups to public at the same time. For example, you can keep groups private while you are setting them up, and then make them public all at once.

Set all groups as public from the main groups page.

all groups

Private groups are only visible to Administrators, the group's leaders, and the members of the group.

  • The URL of a private group page will redirect someone not logged in Groups. However, if members of that group are logged in, they'll be able to get to the group page directly.
  • On the Public Groups Page, members of the private group can see their group in the My Groups section, but non-members will not be able to find the group, even in a search.

If all the groups in a given group type are private, the whole group type will be hidden from the Public Groups Page.

Open and Closed Groups

From the Group Page Settings, group enrollment can be set to Open or Closed.

Enrollment

There are two types of open groups:

  • Open: request to join - When a person requests to join this group, an email is sent to the group leader, who must approve the request before the person is added to the group.
  • Open: open signup - When a person requests to join this type of group, they are automatically added as a member.

Closing a group just prevents any additional people from joining. All current members of the group will still be active.

Groups can also be opened or closed all at once from the main groups page.

all groups

Automated Status Settings

From Group Settings Enrollment, a group can be set to automatically close at a specified date or be considered full when it reaches an specified enrollment number.

enrollement section
  1. Check and add a date when you want the group to automatically close. When that date is reached, the group will be shown as Closed.
  2. Check and add the maximum number of people for the group. Once that number is reached, the group will be shown as Full.
  3. Check and add the number of people that you want to trigger a notification to the Administrator.

If a group is closed or full, leaders and administrators can still add new members to this group.

Group Leaders are also members, so they are counted toward the total number enrolled.

Status on the Public Page

Each group image will have an Open, Closed, or Full label on it in the Public Groups Page.

group directory

On the group page for a Closed or Full group, the Join This Group button will be missing, and the group will have a message in its place.

group page

If the person viewing the group page is logged in as a member of the group, the message will not show, whether the group is open or closed.

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