Attendance can be a key indicator of group health. When Leaders take regular attendance at group events, Administrators will know if the group has grown too large or become too small. Leaders can take attendance from either Groups Admin or Church Center as early as 10 minutes before the event.
Check out the video below and read the rest of the article to learn how to take attendance from the Admin side of groups. The article also covers how to take attendance from Church Center.
If attendance isn’t something you’re interested in tracking, an Administrator can disable the reminders on the group settings page.
Take Attendance from Church Center
Log in to Church Center web or app, go to the Events tab for a group that you lead, and tap See past events.
Tap Take attendance.
Select the people who attended the event, and then Submit.
If someone attending your group wants to become a member, tap Add member. You'll then have options to invite the person to join the group.
If you have access to search the database to add members, you can also change a visitor to a member by navigating from Church Center to the Groups Admin. You will need to be logged in to Groups Admin to access the attendance form.
To modify the attendance list, go to the attendance page, and select Modify.
You can also access the attendance form directly if you are logged in by clicking the link in the attendance email sent by your Administrator 10 minutes before the meeting begins.
Take Attendance from Groups Admin
In Groups Admin, a group's Events tab shows the attendance status for each event. Events are listed in chronological order and show the date, name, and attendance if it's already been taken.
Click Take attendance to be taken directly to the attendance roster.
You can also access the attendance form by clicking Take Attendance from an individual event page.
In the Attendance Form, put a check next to members who were present, and search for others who attended.
If you are a Leader and you are not seeing the search bar to add a new member or visitor, reach out to your Administrator to give you access.
- Put a check next to members who were present.
- Add the name of additional attendees, choose whether or not they are a Member, Visitor, or Leader, and then click Add.
- Click Submit when the attendance form is complete.
Any visitors will be automatically added to the next event's attendance form. If they don't attend the next event, they will fall off the attendance form and need to be added to future events.
Once attendance is added to the event, check out the reports to see an overview of your group attendance over time.
To modify attendance for an event, click the current attendance status in the group's Events tab.
You can also modify attendance from an Event page.
Make adjustments to the attendance.
You can reset the whole attendance form or make changes for individual attendees.
- Click to reset the current attendance form.
- Check additional people that attended or uncheck people that didn't attend.
You can also cancel an event from the event page.
Change a Vistor to a Member
Visitors are people who have been added as visitors to an event's attendance from Groups Admin.
From an event's attendance form, you can change the visitor's status from Visitor to Member by clicking the star.
Request Attendance From Leaders
Administrators can set Attendance Reminders to be sent to Leaders before an event as a default in Group Settings, and also request attendance from single events.
On the event page, click Request attendance from leaders.
An email will be sent to the primary email address of the Group Leaders.
When the Leader clicks Report attendance now link, they will be taken to the attendance form for the event.
Why can't I add a visitor to the attendance form?
If are a leader and you aren't able to add a visitor while taking attendance, it's most likely due to one of the following:
- You can only add visitors to the attendance form within Groups Admin. So if you are taking attendance in Church Center, you'll need to access the attendance form on the Group Admin to add the visitor.
- Your group settings must allow leaders to add members. If you don't see the option to add a visitor at the bottom of an event's attendance form in Groups Admin, your group doesn't have this access. Contact your Administrator to give you access.
Why can't I change a visitor to a member?
If you click Add member from the attendance form in Church Center, you will see the option to add a visitor if your group has enabled leader access to add members. The link will take you to Groups Admin, where you can promote a visitor to a member.
If you don't see this link, but there is a visitor listed in your attendance form that you need to promote to a member, you can have them join the group officially by using the QR code or invite link.