Attendance can be a key indicator of group health. When group leaders take regular attendance at group events, Administrators will know if the group has grown too large or become too small.
You can take attendance 10 minutes before an event.. Watch the video to see how it looks or follow the steps below and take attendance for your event.
If attendance isn’t something you’re interested in tracking, an Administrator can disable the reminders on the group settings page.
Record Member Attendance
A group's Events tab shows the attendance status for each event. Events are listed in chronological order and show the date, name, and attendance if it's already been taken.
Click Report Attendance to be taken directly to the attendance roster.
Group leaders receive an attendance email 10 minutes before the start of an event. You can also click the link in this email to get to the Attendance Report.
You can also select the event and Click Record Attendance in the event page to access the attendance roster.
In the Attendance Report, put a check next members who were present, and search for others who attended and want to be added as a member.
If you are a leader and you are not seeing the New Member or New Visitor search bar to add a new member or visitor, reach out to your administrator. This is a feature that can be turned on/off by your admin.
Record Visitor Attendance
Previous visitors to the group show at the bottom of the roster. Record any visitors that attended the event.
- Check the box next to any visitors that attended the event.
- Promote the visitor to a member.
- Remove the visitor from the attendance report.
- Search for a new visitor.
A visitor will be listed in the Visitor list until you use the buttons to promote or remove them, which can only be done on the attendance roster for the most recent event.
Select Submit Attendance Report to record the attendance.
Once attendance is added to the event, check out the reports to track any changes.
Modify Attendance Reports
To modify attendance for an event, go to the event page, and click Modify in the Attendance section.
Do one of the following:
- If the group met, and you are just updating attendance: Make any needed adjustments in the Attendance Report, and then click Submit Attendance Report to submit the change.
- If your group didn't meet, click Actually, We Didn't Meet at the bottom of the screen, and then submit the report.
The Actually, We Didn't Meet button is only available if attendance was already taken, but then the event got cancelled. Clicking this button will clear the attendance report.
Request Attendance From Leaders
Administrators can set Attendance Reminders to be sent to Leaders before an event as a default in Group Settings, and also request attendance from single events.
On the event page, click Request Attendance from Leaders.
An email will be sent to the primary email address of the group leaders.
When the group leader clicks Report attendance now link, they will be taken to the Attendance Report page for the event.