Bulk update groups

When preparing for the next season of groups, administrators can make bulk changes to multiple groups simultaneously! Filter and sort the groups to find the ones you want to change, then use bulk actions to make the changes.

Bulk edit groups

You can bulk edit multiple groups to update the Church Center visibility or enrollment status.

1. Select Groups in the top navigation.

2. Select the Groups tab.

3. Select the Filter button to view the groups list by group type, status, meeting schedule, visibility on Church Center, or enrollment strategy.

4. Check the boxes next to the individual groups you want to edit.

5. Select the ✏️ edit icon to open the bulk edit menu.

6. Select Edit X groups from the dropdown.

7. Choose Listed or Unlisted from the Select visibility dropdown.

8. Choose Closed or Open: request to join from the Select enrollment status dropdown.

9. Select Update X groups to apply the changes.

Bulk archive groups

If your groups are seasonal, use bulk archive to remove them from the active groups view while retaining their membership records, resources, event history, and attendance data.

Warning

Archiving groups removes all chat conversations, future events, and automations, which cannot be recovered.

1. On the Groups page, select the Groups tab.

2. Select the Filter button to view the groups list by group type, status, meeting schedule, visibility on Church Center, or enrollment strategy.

3. Check the boxes next to the individual groups you want to archive.

4. Select the ✏️ edit icon to open the bulk edit menu.

5. Select Archive X groups from the dropdown.

6. Select Yes, archive X groupsto remove the groups from your main groups list.

Bulk create events

You can create a single or recurring event for multiple groups simultaneously, which can be helpful at the beginning of a season. You can only create events in bulk for active groups. If you try to include an inactive group in your event creation, that group will be skipped.

Warning

There is no way to cancel or delete events in bulk after you use the Bulk create events option. The created events must be managed individually.

Jump to the appropriate section below to follow the steps for creating a one time event or a repeating event.

Create a one time event for multiple groups

1. On the Groups page, check the boxes next to the individual groups you want to create events for.

2. Select the ✏️ edit icon to open the bulk edit menu.

3. Select Create events in X groups in the dropdown.

4. Use the Event type dropdown to choose One time to create a single event for the selected groups.

5. Choose the event date and time.

6. Fill in the event name and description.

7. Under Group defaults, toggle whether you want to override the existing location, reminder, or RSVPs.

8. Select Create event in X groups to complete creation.

Create a repeating event for multiple groups

Use this feature when your groups have a meeting schedule set and still need to create recurring events using that schedule.

Warning

If events have already been created, this feature creates additional events for those same times.

1. On the Groups page, check the boxes next to the individual groups that you want to create events for.

2. Select the ✏️ edit icon to open the bulk edit menu.

3. Select Create events in X groups in the dropdown.

4. Use the Event type dropdown to choose Repeating.

5. Choose the date range.

6. Fill in the event name and description.

7. Select Create event in X groups to complete creation.

Tip

Suppose there is a week that all groups will skip, like a holiday. In that case, bulk create that repeating event in batches by creating one event that includes the date range for the weeks before the holiday, and then creating a second event that includes the date range for the weeks after the holiday.